How It Works
DanceDay walks you through five simple steps — set up your dancers once, add them to events, share with your team, pack with confidence, and stay on schedule when it matters most.
Step 01
Add each of your children as a dancer. Then add their dances — name them after the song, pick the genre, and you're done. Each dance lives on your dancer's profile and can be reused across every event all season long.
Take photos of each costume, hairstyle, shoes, accessories, jewelry, earrings, and socks — they become the visual icons for that dance
Add notes to each detail — "blue sequined leotard" or "low bun with braid" — so anyone helping backstage knows exactly what to grab
Set a default call time for each dance — how many minutes before the performance your dancer needs to be ready
Step 02
Create an event with the name, dates, venue, and address. Then pick a dancer, select which of their dances they're performing, and set the dance number, date, and estimated start time for each one. Multi-day events? No problem — each dance gets its own day.
Start typing an event name and DanceDay shows you competitions other parents have already entered — tap to auto-fill the venue, address, and dates
Select multiple dances at once when adding a dancer to an event — check the ones they're performing, fill in the numbers and times, and save them all in one step
Share the event with a co-parent so both of you see the same schedule, or send a public link to grandparents so they can follow along
Step 03
Share individual dances with other parents on your dance team so they don't have to take the same costume and accessory photos themselves. Share privately with another DanceDay user — they get a full copy of the dance with all photos and notes, assigned to their own dancer. Or share an event publicly so family and friends can follow along on competition day.
Private dance shares copy everything — costume photos, hairstyle notes, shoes, accessories — into the recipient's account. One parent does the work, the whole team benefits
Public event links let anyone view dance numbers and scheduled times without logging in — perfect for grandparents, friends, or anyone cheering from home. No dancer details, no costume info, no call times
Every share can be revoked at any time from your Profile page. Revoke access and the recipient immediately loses visibility — no data lingers
Step 04
When an event is less than a week away, DanceDay reminds you to pack. Open the packing checklist and you'll see every dance with its costume pieces, accessories, shoes, and photos — check them off as you pack. Then add extras like makeup kits, hairspray, water bottles, and snacks.
Each item shows the photo you uploaded — so you're matching the actual costume, not trying to remember which blue leotard goes with which dance
Notes you added ("tan lyrical flats" or "rhinestone earrings") show up right on the checklist so there's no guessing
Multiple dancers at the same event? Each dance has its own section — no mixing up whose shoes are whose
Step 05
On competition day, DanceDay shows your dances as a swipeable card deck sorted by start time. As you and other parents at the same event mark dances complete, DanceDay calculates whether the competition is running ahead or behind schedule — and updates everyone's estimated start times in real time.
See live estimates like "~15 min behind · Est 2:45 PM" on each dance card, updated every 30 seconds as new signals come in from other families
If 2 or more parents mark the same dance as complete within a minute, DanceDay treats it as confirmed — one parent alone is flagged as "possibly" behind to avoid false signals
Quick Change alerts flag when the same dancer has two performances within 30 minutes — so you know a fast costume change is coming